Effective meetings rely on timely access to relevant documents and resources. Board portals automate the creation, distribution and tracking of meeting documents, saving valuable time and resources for administrators and board members alike.
Modern board management software facilitates real-time collaboration across multiple platforms, devices and locations to empower board members to play a more active role in governance, both inside and outside the meeting room. They can also include built-in eSignature technology that not just supports remote and hybrid meetings but verifies authenticity digitally for security.
Board documents are some of the most sensitive documents in any business. This is why it’s essential that your portal for board members allows instant updates so that every board member has access to the most recent version. This will also help save your board time by preventing members from debating an old version of a document in meetings.
Your board portal should offer an easy storage area for documents and other files to ensure that board members do not have to search through cluttered emails that are quickly outdated or browse through physical meeting packs. The software you use for your board should allow members to access meeting schedules and upcoming agenda items from their personalized dashboard, so that they don’t waste time looking up information or trying to remember important dates.
You can create meeting materials within minutes and not hours using the best board portals. Your board can cut down on time by using templates, duplicating agendas from the past and adding calendars to show the current availability of members of the board.